Estimate how much time and money your business could save by automating repetitive work. Enter one process below to see potential monthly savings, implementation payback and first-year return.
Use this as a planning estimate, not a financial forecast or a guarantee of results.
Start with one repetitive process, such as responding to leads, updating a CRM, preparing reports, chasing documents or handling routine customer queries.
Estimated first-year net benefit: £0
Estimated first-year ROI: 0%
On these assumptions, the project may not recover its costs in the first year. Try reducing ongoing costs, increasing the scope of suitable automation, or focusing on a more repetitive process.
| Process | Repetitive admin process |
|---|---|
| People affected | 3 |
| Weekly time per person | 3 hours |
| Hourly cost | £25 |
| Automation share | 40% |
| One-off implementation cost | £2,500 |
| Ongoing monthly cost | £150 |
This calculator estimates the potential value of automating one recurring business process. It starts with the time currently spent on the work, applies your estimate of the share that can be automated, then subtracts ongoing operating costs.
A fully-loaded hourly cost is more than basic salary. It can include employer costs, benefits, management time, equipment and workspace. Use a sensible internal estimate, the aim is to compare options consistently, not produce an audited financial model.
Monthly hours saved = people affected × hours per person each week × 52 ÷ 12 × automation percentage
Net monthly saving = (monthly hours saved × fully-loaded hourly cost) − ongoing monthly cost
Payback period = one-off implementation cost ÷ net monthly saving
Illustrative examples, not customer results.
A three-person sales team spends three hours each per week qualifying enquiries, copying data into a CRM and sending routine follow-ups. A workflow could enrich leads, route them, prepare replies and keep the CRM updated while retaining human approval for important decisions.
A professional-services firm spends time chasing documents, creating folders, updating checklists and drafting standard client emails. Automation can coordinate the routine steps while staff handle advice, exceptions and relationship work.
A manager pulls information from several systems, cleans it in spreadsheets and writes a weekly update. An automated workflow can collect data, flag anomalies and prepare a first draft for review.
Use your result as a starting point. In a short call, we can assess the process, identify what should stay human, and outline a practical next step.
A 20-minute, no-obligation conversation about a real process in your business.